Cardiff · Wales

    Inventory clerks
    in Cardiff cost too much.

    The average report runs £110. FreshRent gives you the same evidence — timestamped, geotagged, deposit-dispute ready — straight from your phone.

    Download on the App StoreSee the Cardiff numbers

    Free to download · No credit card · Works offline

    FreshRent dashboard used by a Cardiff letting agent to manage inventory reports
    Cardiff cost breakdown

    The maths every Cardiff landlord keeps avoiding.

    Annual clerk spend, 10 properties
    £3,300
    Check-in, mid-tenancy & check-out at Cardiff's average rate of £110/report.
    Same workflow with FreshRent
    £0
    Save £3,300/year
    Wait per report
    5 daysclerk
    25 mins
    with FreshRent
    Photos per report
    60–120clerk
    Unlimited
    timestamped & geotagged
    Deposit scheme ready
    Sometimesclerk
    Always
    TDS · DPS · mydeposits
    Works without signal
    Noclerk
    Yes
    captures everything offline
    Why it matters in Cardiff

    The Renting Homes (Wales) Act introduced new fitness for human habitation duties — start-of-occupation inventories are key evidence.

    Replace your clerk in 3 steps

    Walk in. Tap through. Send.

    01

    Walk the property

    Open FreshRent on site at your Cardiff let. Photos are timestamped and geotagged automatically — even with no signal.

    02

    Tap the condition

    Re-use room and item templates from your last report. Most 2-bed flats take under 25 minutes start to finish.

    03

    Send a signed PDF

    Branded report, ready for the tenant to sign on-screen. The same evidence TDS, DPS and mydeposits accept.

    Built for Cardiff portfolios

    Everything a clerk does. None of the wait.

    Stop paying £110+ per report
    Evidence accepted by TDS, DPS & mydeposits
    Timestamped & geotagged photos
    Branded PDFs signed on the spot
    Works offline in basements & stone-built terraces
    Re-use templates across your full portfolio
    Cardiff pricing matrix

    What clerks actually charge by property size.

    Real Cardiff rates pulled from advertised pricing across local clerks and lettings agencies. All figures are per report, ex-VAT.

    Property size
    Check-in
    Mid-tenancy
    Check-out
    Studio / 1-bed
    £83
    £61
    £77
    2-bed flat or house
    £110
    £77
    £105
    3-bed house
    £138
    £94
    £132
    4-bed / small HMO
    £171
    £116
    £165
    5+ bed / large HMO
    £215
    £143
    £204
    FreshRent — any size
    £0
    £0
    £0

    FreshRent's free plan covers unlimited rooms and photos per report. Paid plans unlock branded PDFs, multi-user agencies and bulk portfolio management — still a fraction of a single Cardiff clerk visit.

    Clerk vs FreshRent

    Same evidence. Different invoice.

    Traditional

    Local Cardiff clerk

    £110
    per report
    • Book 3–7 working days ahead
    • Travel & access fees on top in central zones
    • Re-visits charged in full if tenants miss appointments
    • Report delivered 24–48hr after visit
    • Photo quality varies by clerk's device
    • No deposit-scheme template enforcement
    • Held in clerk's system — you pay to retrieve old reports
    Modern

    FreshRent

    £0
    free to start
    • Walk in, start, finish — same day
    • No travel fees, no access surcharges
    • Tenant no-show? Pause and resume in one tap
    • PDF generated instantly, emailed on the spot
    • Standardised photo quality from any iPhone
    • Templates pre-built for TDS, DPS & mydeposits
    • All reports archived in your account, forever
    Every report your tenancy needs

    One app. Every Cardiff report type.

    Check-in inventory

    The opening evidence pack. Captures every room, fixture, fitting and meter reading on day one — the baseline every Cardiff deposit dispute is judged against.

    Mid-tenancy inspection

    Periodic 3- or 6-month checks for tenant welfare, alarm tests and early sight of any damage. Selective licensing schemes expect a documented trail.

    Check-out report

    Side-by-side comparison with the original check-in. Marks new damage, cleaning shortfalls and fair wear and tear in the format adjudicators expect.

    Schedule of condition

    Detailed structural and decorative condition record — useful for new instructions, refurb handovers and end-of-lease commercial sub-lets.

    HMO room reports

    Per-room inventories with shared-area schedules — built for Cardiff's student lets, professional shares and licensed HMOs.

    Deposit dispute pack

    Bundle the check-in, check-out and supporting photos into a single timestamped PDF for TDS, DPS or mydeposits in one tap.

    We were spending close to £3,300 a year on clerks across our Cardiff portfolio. Switching to FreshRent paid back in the first month — and the deposit disputes we've defended since have all been won on the photo evidence.

    C
    Lettings Director
    Independent agency, Cardiff
    The Cardiff rental market

    Why inventory quality matters more here.

    Cardiff sits in Wales, where rental demand consistently outpaces supply and tenant turnover stays above the national average. The Renting Homes (Wales) Act introduced new fitness for human habitation duties — start-of-occupation inventories are key evidence.

    For landlords and letting agents, that volume creates a structural problem: every additional tenancy is another check-in, another mid-tenancy inspection and another check-out — each typically charged at £110 or more by a local clerk. Across a 10-property portfolio, that compounds to roughly £3,300 a year before a single deduction is even disputed.

    The Renters' Rights Act has also raised the stakes on documentation. With Section 21 abolished and possession routes narrower, evidence-led decisions on rent arrears, anti-social behaviour and property damage now hinge on the quality of inventory and inspection records. A Cardiff adjudicator at TDS, DPS or mydeposits will weigh photo timestamps, GPS coordinates and condition descriptions far more heavily than the brand on the report's cover page.

    FreshRent gives Cardiff landlords a way to keep that compliance trail tight without paying clerk rates on every visit. Reports stay archived in your account for the lifetime of the tenancy and beyond — searchable, exportable and ready to drop into any deposit case.

    Cardiff inventory FAQ

    The questions Cardiff landlords ask first.

    How much does an inventory clerk cost in Cardiff?+
    The average inventory clerk in Cardiff charges around £110 for a standard check-in on a 2-bed property. Studios start lower at roughly £83, while 4-bed HMOs commonly run £171+ per report. Mid-tenancy inspections are typically charged at 60–75% of the check-in fee, and check-outs are priced similarly to check-ins because they involve damage and dilapidation comparison.
    Do I legally need an inventory clerk in Cardiff?+
    No. There is no legal requirement in England, Scotland or Wales to use a professional inventory clerk. What you do need is robust, dated, photographic evidence of the property's condition at the start and end of every tenancy — particularly to defend deposit deductions at TDS, DPS or mydeposits. A self-produced FreshRent report containing timestamped, geotagged photos meets the same evidential standard adjudicators apply to clerk-produced reports.
    How long does a clerk-led inventory take in Cardiff?+
    Booking a clerk in Cardiff typically takes 3–7 working days from request to completion, longer in peak summer changeover. The on-site visit lasts 60–120 minutes for a 2-bed, then 24–48 hours to receive the written report. With FreshRent, a typical 2-bed inventory takes around 25 minutes to complete on site and the PDF is generated and emailed instantly.
    Will TDS, DPS and mydeposits accept a FreshRent report from a Cardiff property?+
    Yes. The three approved deposit schemes (TDS, DPS, mydeposits) judge inventories on evidence quality, not who produced them. Adjudicators look for: clear room-by-room descriptions, dated photographs, condition ratings, and tenant acknowledgement. FreshRent reports include all four as standard, plus device-level timestamps and GPS coordinates that strengthen any Cardiff dispute.
    Can I produce check-out reports myself in Cardiff?+
    Yes. Check-outs are simply a comparison between the move-out condition and the original check-in. FreshRent loads the original report side-by-side so you can mark any new damage, fair wear and tear, or cleaning shortfall in minutes — exactly the format Cardiff adjudicators expect to see when assessing deductions.
    What about mid-tenancy inspections under selective licensing in Cardiff?+
    Many Cardiff landlords carry out periodic inspections every 3–6 months, partly for tenant welfare and partly because selective and additional licensing schemes expect documented property checks. FreshRent's mid-tenancy template captures condition, safety alarm tests, and any tenant-reported issues in one signed PDF — keeping a clean compliance trail without booking a clerk for every visit.

    Stop writing cheques to Cardiff clerks.

    Download FreshRent, walk your next inspection, and keep £110 in the bank.

    Download on the App Store
    Compare across the UK

    Inventory clerk costs in other cities

    London£180Manchester£130Birmingham£120Leeds£115Liverpool£110Bristol£140Glasgow£110Edinburgh£135
    See the full UK comparison